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Accurate inventory management is crucial to running a successful business because it directly impacts a company’s bottom line and is key to maximizing profits. Having an accurate handle on inventory enables a business to become more resilient and know what they can sell and when they can sell it, helping mitigate out-of-stock scenarios.
In 2025, expect to see more restaurants and bars adopting eco-friendly practices, such as reducing food waste, sourcing locally, and using energy-efficient equipment. For instance, smart inventory systems can help reduce waste, while energy-efficient appliances cut operational costs and carbon footprints.
Inefficient restaurant inventory management practices, improper storage, gaps in inventory logs, theft, and waste can cause even the most successful kitchens to struggle or fail. Below are the top seven inventory management mistakes restaurants are making, and how to correct them.
Tracked from numerous sources, thoughtful analysis of this data can be the key to prioritizing needs, driving growth and so on. One of the most important sources is a restaurant’s POS system, or point-of-sale system. How can the pieces of data amassed by POS technology be used to grow an eatery’s profitability?
Every day, youre juggling staff, food quality, inventory, customer service, purchasing, and moreall while trying to cultivate a dining experience that wows your customers enough to keep them coming back. How to solve it: Use data-driven ordering to track inventory closely to forecast demand accurately and avoid overstocking.
From improving customer satisfaction to managing inventory, every day presents a new opportunity to optimize operations. In 2025, one of the most powerful tools at your disposal will be your Point of Sale (POS) system. Heres how POS systems are evolving and why they should be at the heart of your strategy.
In order to reduce cost, waste, and optimize inventory, the process begins with planning and forecasting. Connecting your financial, transaction, and restaurant inventory management systems enables you to optimize production and better control cost variance proactively. Planning and Forecasting. Creating a Singular Journey.
Customer data can help you improve operations and make more informed decisions about staffing and inventory. Restaurants have access to more customer data than ever before and it comes from a wide range of sources, but many operators dont fully grasp the full extent of whats availableor how to use it effectively.
Real-time inventory systems help restaurants cut food waste , save money, and improve operations. Here’s how: Track Stock in Real-Time : Monitor inventory levels instantly to avoid overstocking or understocking. Integrate with POS Systems : Sync with sales data to refine menu choices and track high-waste items.
Easily integrate various systems – Through APIs, multiple systems can share data and provide insights across multiple locations and POS systems quicker than ever. These insights empower you to better estimate what inventory you need to order more or less of, so you have enough of what’s needed and less of food that goes to waste.
Additional findings inlcude increased inventory costs caused the greatest financial strain for operators in 2021 with 33 percent citing it as their top expense, followed closely by rent (30 percent) and labor (30 percent). In most cases, new menu offerings involved adding takeout and delivery options.
Once you have that total, subtract all of your costs, such as labor, inventory, rent, utilities, and other operating expenses. Bars that effectively manage their inventory and reduce waste tend to maintain higher margins. To calculate your pour cost, you have to know the total cost of your alcohol inventory.
Consistency and Efficiency Across Multiple Locations Technology is also key to consistency and efficiency in restaurant group management: Automated Inventory Management: Businesses can reduce human error by automating inventory tracking. Inventory management software: Tracks stock in real-time.
More than ever, we’re seeing threats at the source. Keep an Eye on the Inventory There’s no substitute for taking regular inventory – not just knowing what’s been ordered, but what’s in stock, what condition it’s in, and how long it’s been in the restaurant.
When different groups of employees within the restaurant do not communicate effectively, it creates conflict and sources of inefficiency. One of the most unfortunate consequences of communication silos in the hospitality industry is a negative guest experience, and in the restaurant business, the guest experience is everything.
In the kitchen, there’s a POS, scheduling devices, recipe books, inventory tools and more. This is used to guard checks and balances on all sides so no source of power is without accountability. Workflow apps make it easy to consolidate systems and provide workers the ability to be autonomous in their positions.
Additionally, digital inventory management systems provide real-time stock updates, helping maintain optimal inventory levels, reduce waste, and ensure the availability of ingredients. AI-driven predictive analytics, for instance, help forecast demand, manage inventory, and reduce food waste.
The first technologies that restaurants often invest in are the cloud-based point of sale (POS) systems and payroll processing. Delivery, scheduling, inventory management, reservations, and guest management have seen technological advancements over the past few years, and it's just the beginning. Point of Sale (POS) Terminals.
Table of Contents The Costs of Opening and Running a Restaurant The Difference Between Fixed and Variable Cost Understand And Calculate Your Prime Cost Understand And Control The 5 Major Restaurant Costs Restaurant Labor Costs Restaurant Food Costs Restaurant Utility Costs Restaurant Kitchen Equipment Costs Restaurant POS System Costs Ready?
The first technologies that restaurants often invest in are cloud-based point of sale (POS) systems and payroll processing. A wide-ranging industry report from Toast included a section on restaurant technology trends, noting that 82% of restaurants were using a POS, followed by 56% using payroll software. is possible with a great POS.
Inventory turnover ratio. Your CoGSs is an essential number to have when determining your menu prices, inventory and impacts your net profit margin. To calculate your COGs, you need the following numbers: Beginning Inventory, or the value of the inventory you start with. Ending inventory , or what you have leftover.
The first technologies that restaurants often invest in are the cloud-based point of sale (POS) systems and payroll processing. Delivery, scheduling, inventory management, reservations, and guest management have seen technological advancements over the past few years, and it’s just the beginning. Partender 3.
A short menu can slim down the food costs through streamlined inventory management, as well as reduced food waste. Consider, removing processed or pre-packaged ingredients from their inventory. Sourcing ingredients locally or from all-natural farms. Focus on seasonal produce to ensure peak freshness.
Payroll can be a huge chore in this industry due to its time-sucking nature, and other accounting needs like inventory and budget management aren't exactly easy (or exciting). An extension for restaurants using Toast POS, this feature of the popular restaurant management platform is actually for your guests as much as it is for you.
Payroll can be a huge chore in this industry due to its time-sucking nature, and other accounting needs like inventory and budget management aren't exactly easy (or exciting). An extension for restaurants using Toast POS, this feature of the popular restaurant management platform is actually for your guests as much as it is for you.
Up to Date Inventory. POS systems that manage inventory and purchasing capabilities are already well established by now, but we expect AI to optimize these capabilities with the use of RFID (Radio Frequency Identification) tags which use electromagnetic fields to identify and store information about the object the tag is affixed to.
This is because these items almost always use ingredients that are not in the standard inventory for restaurants. Therefore, there might be a learning curve for those who are in charge of ordering inventory. In addition to being on top of inventory, food storage is also crucial. Keeping enough inventory on hand.
There'll be new branding, a new staff, different inventory, and updated forecasting involved. You can reference and compare the key metrics from all of these locations like total revenue, profit margin, inventory variance, etc. Supplier Sourcing. POS System. Replicating an Existing Concept.
Run through our guide to reopening your restaurant to plan your labor, inventory, marketing, and more so you can reopen with a bang. With many restaurants opening at the same time, there are bound to be delays in delivery of supplies and inventory, so it’s better to get ahead. Suppliers: ??
This trend is primarily driven by advancements in point of sale (POS) systems and the availability of white label, plug-and-play online ordering systems. For example, well-crafted integrations between software systems enable simplification and automation of order management, inventory control and customer relationship management.
For example, kitchen managers rely on software to let them know how much expected inventory they have in stock. Inventory was ordered based on par levels, which are set based on sales forecasts, which are in turn determined by how many guests you'll serve and what they'll order. All tasks in a restaurant are interconnected.
Download all the data from your restaurant POS or back-office management platform to get a sense of how your restaurant is operating today. Pro tip: Look at implementing an inventory tracking system like Xtra Chef —it might be a new cost, but it will pay for itself in better food costing.
Restaurant accounting covers all areas of your business, even inventory. While you may think of your restaurant inventory as part of operations, restaurant inventory management should also be considered an accounting function. So, inventory has an important place in your restaurant accounting.
However, in between all these tasks, it is critical to devote time and energy into accurate and consistent inventory management. Inventory management tracks what’s going in and out of your restaurant for a specific period, and what product is in your restaurant at any given time. Let’s dive into some helpful tips.
Orders from online channels and delivery partners had to be manually entered into its previous Point-of-Sale (POS) system, and manually delivered to the kitchen. They also had a tremendous amount of data from disparate sources with no way to efficiently aggregate and analyze inventory, customer preferences and more.
Proper cost tracking helps you set profitable menu prices, cut expenses, and manage inventory efficiently. How to track costs : Use tools like POS systems to record prices, calculate recipe costs, and update data regularly. For example, check high-cost items daily, count inventory weekly, and review prices monthly.
Empower servers to sell more with handhelds The outside area is further from the kitchen and the POS, which means a server on the patio has to do a lot more running around to keep tables happy. A handheld POS can help. It's a portable POS device that fits in an apron and lets servers take orders and payments at the table.
Guests will expect to know every aspect of sourcing and meal preparation, which will disrupt traditional back-of-house systems with technology that connects the farm to the food. Table stakes today requires a POS system that fully integrates and automates: Inventory management – recipe management and COGS insights.
and will enable TouchBistro to fully integrate customer loyalty and guest marketing into its all-in-one point-of-sale (POS) and restaurant management platform. "Onosys is a valuable partner to join us to serve our extensive network of integrated technologies in POS and third-party delivery. Passion House Coffee.
Franchisors should also actively source franchisee input on new initiatives and ongoing issues, while franchisees should utilize this privilege and share concerns as they arise. Example: KFC In 2018, about two-thirds of KFCs in the United Kingdom had to temporarily close due to an inventory issue. The result?
Step 6: Source Capital Finding and securing capital isn’t always easy, though with your business plan and the recognition of your franchise’s brand, you may have an easier time than starting a completely new brand. Looking for a new source of capital this time around?
Sourcing Equipment. Source: Smart Draw. POS system which includes both the hardware and software to process orders, manage staff and run your business. Sourcing Equipment: Should You Buy, Lease, or Rent? Your POS should not just take orders and process payments. Conduct a Feasibility Study. Obtain Funding.
Consider, for instance, a scenario in which your Point of Sale (POS) system can forecast the popularity of a new dish based on historical customer behaviour. From emphasizing locally sourced ingredients to exploring global flavors, restaurants are tuning in to their city's vibrant gastronomic evolutions.
Inventory management: Monitor and maintain food and beverage stock levels. For example, play a crucial role in sourcing candidates. You'll need to be tech-savvy with using POS hardware, scheduling tools , and other operational software. Use the right inventory management systems. Reduce food waste.
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